UPDATED SITE NOW LIVE!!! We have updated our website Teaching Guides to integrate the information below in a more organized and curated presentation. If you have navigated to this page from an older email or announcement, please visit our “Teaching Guides” page instead: https://ceils.ucla.edu/resources/teaching-guides/
Getting Help for Remote Teaching
Featured Resource: Getting Mid-Quarter Feedback From Students (Center for the Advancement of Teaching) (We highly recommend getting feedback from your students this quarter)
Zoom Help: Need one-on-one help this week or someone to sit in on your first Zoom session? Email email@example.com to reach a team of undergraduates standing by to help out. Indicate when you’d like an appointment, and they’ll respond as soon as possible with a Zoom link.
1:1 Pedagogy Consultation: Schedule a 30 min. meeting with the CEILS Director or Associate Directors: Email us at firstname.lastname@example.org. Please briefly describe the help or advice you need and we will connect you with someone on the team.
Campus Workshops: View the full schedule of workshops and webinars being offered at UCLA here (frequently updated): https://www.adminvc.ucla.edu/covid-19/academic-continuity/workshops
CEILS Virtual Happy Hour: In place of CEILS Journal Club, we will be having a weekly happy hour on Zoom every Friday from 4:00-5:00pm. Join via Zoom: https://ucla.zoom.us/j/335629419
Getting Started with Zoom
Getting Started with Zoom:
- UCLA has Zoom licenses available for all instructors, including TAs!
Information is available about Zoom at UCLA and how to obtain a Pro license.
- CEILS Quick Tips (step-by-step instructions with screenshots): How to Add Zoom to CCLE
- CCLE Zoom Documentation (detailed step-by-step instructions)
- Visit Zoom’s online support center.
- Zoom offers Tips and Tricks: Teachers Educating on Zoom.
- Social Sciences Computing has created a 2.5 minute short video tutorial on Zoom.
- Need in-person or live support? Options here: https://www.adminvc.ucla.edu/events
Supporting Remote Instruction with CCLE
- This online site is designed to introduce UCLA faculty and instructors to online teaching. It’s a quick-start guide to help you make effective use of what is available in CCLE and other resources to inspire you with remote instruction for designing and teaching courses online in spring quarter and beyond. This instructor-facing site is constantly growing so we encourage you to visit often! https://ccle.ucla.edu/course/view/teaching-remotely
- This is a student-facing guide to CCLE – include the link on your course site and in your syllabus: https://ccle.ucla.edu/course/view/YourCCLE
- Resources for getting started and using common features of our campus learning management system (CCLE) can be found here.
- The Center for the Advancement of Teaching (CAT) has created a document with resources specifically for TAs that can be accessed here. TA-specific training workshops will be added soon!
- Each department has a local CCLE support person. Please reach out for teaching support regarding technical questions using CCLE and other educational tools.
- For most departments in Life Sciences, please email: email@example.com
- For Psychology department, please email: firstname.lastname@example.org
- For departments in Physical Sciences, please email your local support staff as follows:
- Need in-person or live technical support? Options here: https://www.adminvc.ucla.edu/events
Strategies and Ideas for Setting Up Your Course
A Message from the CEILS Team
We understand that this is a stressful time for both instructors and students. We urge you to embrace an attitude of empathy, understanding, and flexibility with your students, your TAs, and UCLA staff and administration as we work together to figure out how to best support our community in adjusting our mode of instruction. Please be flexible and equitable with your grading and consider what alternatives you might provide in the coming days and weeks.
Please review the resources below to familiarize yourself with the tools that can support a transition to teaching remotely. We, along with many support staff across campus, are preparing additional guides and trainings to support you. If using Zoom or CCLE is new to you, we encourage you to see the coming quarter as an opportunity to learn some new technology skills that can benefit your teaching experience overall in the future.
We will provide announcements on updated resources and training opportunities as they become available. In the meantime, you can email email@example.com with any questions or concerns.
CEILS Weekly Zoom Sessions (webinars, drop-in office hours)
CEILS One-on-One Pedagogy Consultations
Need help planning for finals, summer course design, or getting a start on fall planning? Schedule a 30 min. meeting for a one-on-one consultation with the CEILS leadership team.
Email us at firstname.lastname@example.org to reserve a time.
Please briefly describe the help or advice you need and we will connect you with someone on the team with the requisite expertise.
Weekly Dates & Times Available – If the following times do not work for you, please email us and we would be happy to find an alternative time to meet:
Tuesdays 10-11 am
Wednesdays 11-12 pm
CONSULTATIONS FOR TEACHING ASSISTANTS:
Fridays starting April 3, 1-2 pm
Meeting URL: https://ucla.zoom.us/j/
Meeting ID: 338 030 007
Phone if needed: +1 669 900 6833
CEILS Webinar Sessions – RECORDINGS
Preparing for Spring Quarter - Part 1 (Course Design)
Planning for a Remote Spring Quarter – Part I
Where to Start with Zoom!
Facilitated by CEILS Associate Directors Rachel Kennison, Shanna Shaked, and Jess Gregg.
Description: These sessions will provide a framework to help you plan to deliver the first weeks of class in an online format. We will discuss which elements of your course will need to be adapted, how to plan for interactivity and engagement online, review existing open educational resources, and share ideas that you may want to include in your syllabus and course design.
Preparing for Spring Quarter - Part 2 ( Interactivity with Zoom)
Planning for a Remote Spring Quarter – Part II
Strategies for an Interactive Classroom in Zoom and CCLE:
Engaging Students Remotely in Collaboration, Practice and Feedback
Facilitated by CEILS Director Erin Sanders O’Leary and Associate Directors Rachel Kennison, and Jess Gregg.
Description: In this webinar we will model how to implement interactive live activities using Zoom features including break-out rooms, screen-share, polling, and chat while incorporating additional tools like Google docs/forms. We will also review some strategies for asynchronous interactivity in CCLE discussion forums.
Planning for a Remote Spring Quarter - Part 3 (Assessments)
Planning for a Remote Spring Quarter – Part III
Planning Your Summative Assessments: Rethinking Strategies for Evaluating Student Performance, Competency, or Mastery
Facilitated by CEILS Directors Shanna Shaked, Erin Sanders O’Leary, Rachel Kennison, and Jess Gregg.
Description: In addition to sharing best practices for remote testing that disincentives cheating as well as the strengths and weakness of remote proctoring, we will spend time discussing alternative strategies to consider for remote assessment of student learning. We invite you to review the checklist currently in preparation describing recommendations from campus stakeholders across various disciplines.
Preparing to Teach Online and Deliver Final Exams Remotely
Preparing to Teach Online and Deliver Final Exams Remotely
Recording now available:
- CEILS Webinar- Preparing to Teach Online and Deliver Exams Remotely (SLIDES)
- Link to video recording of webinar. See time stamps below:
- Delivering lectures remotely using Zoom: 0-15:15
- Administering exams online (CCLE, Turnitin, Respondus): 15:15 – 33:00
- Update from Center for Accessible Education: 33:00 – 35:05
- Gradescope overview: 35:06 – 45:50
- Q&A/Overview of resources on CEILS website: 45:50 – End
How to caption videos and add interactivity to videos using CCLE tools
How to caption videos and add interactivity to videos using CCLE tools
Facilitated by Gaston Pfluegl, Lab Director for LS Core, CEILS Instructional Consultant
Description: Captioning videos is an important step to take to ensure that they are accessible for all students. This webinar will demonstrate how to do this using CCLE tools as well as add interactivity to your video content.
Slides from webinar on Thursday, March 26th:
Delivering STEM Labs Remotely
Delivering STEM Labs Remotely
Facilitated by CEILS Director, Erin Sanders O’Leary, and Life Science Core Labs Director, Gaston Pfluegl. All science lab instructors, coordinators, and TAs are invited to participate.
Description: The goal of this Zoom session is to brainstorm and discuss pedagogically optimal strategies for delivering remote/ online labs. Among us are many wonderful experts on campus who have been actively thinking about these issues already and have tried activities out in the past and thus have experiential knowledge we can all draw from in making decisions that make sense for our students. We will explore multiple approaches, with attention to accessibility issues and other equity concerns as part of the design/planning process.
Resources to Support Remote / Virtual Lab Instruction
The Chronicle of Higher Education, “How to Quickly (and Safely) Move a Lab Course Online”
Please use this link to access a spreadsheet with links to existing online materials, sorted by discipline:
Many people from education networks from across the country have contributed to this list of resources. We thank the science education community for sharing their knowledge of materials and, when possible, providing free access to resources during the coming term.
A summary of recommendations for implementing pedagogically optimal strategies to deliver remote / online labs is forthcoming and will be accessible via this link:
Link to webinar presented by Labster, a virtual lab/simulation tool, “Digital Strategy in Action: Moving My Science Course Online”: https://www.labster.com/webinars/virtual-labs-science-education/
Introduction to Gradescope, A Rubric-Based Online Grading Platform
Introduction to Gradescope:
Facilitated by Will Conley, Assistant Teaching Professor of Mathematics (LPSOE)
VIEW RECORDING HERE.
Gradescope is a great tool that can be utilized by instructors and TAs to score assignments with open-response questions (e.g., exams, quizzes, homework problems). This platform also allows for easy uploading of student documents remotely. UCLA has a licensing agreement with Gradescope (www.gradescope.com) for their online grading tool, which can be incorporated into CCLE course sites. At this webinar, learn how to set up Gradescope in CCLE and incorporate some helpful grading features for your class.
Why use Gradescope?
Benefits to instructors and TAs:
- Rubric-based scoring system allows for more consistent and fair grading
- Choice of using a positive (points added for correct answers) or negative (points taken away for wrong answers) rubric.
- Positive scoring rubrics reward students for their achievements and sets a positive tone in a classroom – one that is focused on what students are doing right, rather than what students are doing wrong.
- Streamlines the grading process, achieving greater grading efficiencies in large-enrollment courses
- TAs can replicate the same feedback to multiple students without having to re-write the same comments over and over again (a very time-intensive effort)
- Changes to scores get propagated to all assignments, so TAs save time because they do not have to regrade questions
- Electronic grading provides flexibility because instructors and TAs can grade assignments from anywhere (home, a café, their lab, their office)
- Academic integrity issues mediated with repository of electronic, scanned copies of every student’s exam or assignment
- Tracks and reports analytics giving instructors and TAs substantially more feedback on student mastery of concepts and skills
- Great online documentation with instructions (including video tutorials), suggestions and short-cuts
Benefits to students:
- Transparency in points breakdown (partial credit) for the score a student receives on a question because the points assigned are linked to comments explaining what was done correctly or incorrectly
- Students receive more feedback from TAs grading their assignments
- Quality of feedback a student receives is superior to that they could get from hand-written comments by a TA
- Electronic return of graded assignments to students permits rapid feedback used by students to gauge learning gains and progress towards mastery
- Integration with CCLE allows secure sign-in with UCLA BOL account
There’s an app for that!
Here is an app you can share with your students to scan their homework into a pdf: https://acrobat.adobe.com/us/en/mobile/scanner-app.html
How to add Gradescope to your CCLE course site
Instructors may incorporate this grading tool into their CCLE course sites by following the instructions provided on CCLE (click here) and summarized here as follows:
- Sign in to CCLE, and turn editing on.
- Navigate to the section of your CCLE site where you want the link for Gradescope to appear, and click Add an activity or resource. Select External tool, and click the Add button.
- In the box for Activity name, enter a name, such as “Gradescope”.
From the drop-down menu for Preconfigured tool, select Gradescope.
Scroll down and click the button Save and return to course.
- Click the link that has been created. This will open Gradescope in a new browser tab, and Gradescope will ask if you want to link this course with a new or existing course in Gradescope. Assuming you have not already created a Gradescope course for this class, select A new Gradescope course, and click Link course.
- After editing settings in Gradescope as desired, select Roster from the left panel. Click the Sync Moodle Roster button, and then Sync Roster. Go through the resulting roster in Gradescope and make sure your TA(s) have been assigned the “TA role”, rather than being listed as “Student”. (This is a known bug in the CCLE-Gradescope link.)
Tips for Using Gradescope at UCLA
Updates from UCLA – Planning for Academic Continuity
The UCLA Administration Planning for Academic Continuity website is the central hub for accessing up-to-date resources to support the transition to remote teaching. These resources are made available by a collaborative community of educators in teaching and learning as well as educational technology units across campus. We recommend visiting this website several times per week for updates: https://www.adminvc.ucla.edu/covid-19/academic-continuity
Updates from the Chancellor’s Office on COVID-19 and UCLA’s planning status can be found on their website.
Updates from Bruin Safe Online can be found here.
Guides & Resources for Remote Teaching
Convert Existing Course to be Taught Remotely
UCLA’s Center for the Advancement of Teaching has co-developed and posted supportive documentation for Teaching Strategies in the Event of Disruption.
Inside Higher Ed – “So you want to temporarily teach online”
American Association of Physics Teachers – “I suddenly have to move my face-to-face physics/astronomy course online! What should I do?”
The Chronicle of Higher Education, “Moving Online Now: How to keep teaching during coronavirus”
Tips for instructors working with TAs and LAs when setting up your spring course
- Be proactive about contacting your TAs and LAs well in advance of the start of the term.
- Explain how your course will be operationalized. Even if you don’t know all of the answers yet, let them know you are considering the following: When/how will the instructional team meet each week? Which components of the class will be on Zoom? Will lectures be synchronous or asynchronous? What are the roles of the TA and LA in lectures, discussions, and labs? What are the expectations for office hours? How will assessments be administered and assignments collected and graded?)
- Make a plan for responding to student inquiries about your class. They will need to be reassured that you will support them and help attend to their academic and social-emotional well-being.
- Make sure your TAs and LAs know where to get training on Zoom and other educational technology platforms and tools that you will be using during the quarter.
- Take a deep breath — it’s going to be okay!
Communicating with Your Students about Remote Learning
This is probably a stressful and uncertain time for your students and many of them will have questions and many will be in need of additional support. Here are a few resources and suggestions to help your students thrive in an online learning environment. The official page for student resources for remote learning (you can add this link on CCLE or in your syllabus): https://www.teaching.ucla.edu/resources/student-remote-learning
Featured Resource from University of Michigan: Supporting student well-being during COVID-19
Advice for communicating with students:
Using the instructions provided on this CCLE page to Communicate with your students ASAP to let them know you’re thinking of them and their limitations pre-class survey in Google forms and student Zoom resources)
- Consider sending a pre-class survey in Google forms and student Zoom resources to help gauge their needs and access to materials
- Share access to funding for devices and internet
- Direct students to the link for Student Resources for Remote Learning: by adding it to your CCLE site or including it in your syllabus
- Keep student privacy in mind by informing them if you plan to record your lectures.
Resources for Remote Learning: We also have some suggested resources that you can share with your students to help them get through the quarter:
- Video tutorial for students on how to use Zoom (short) created by Caroline Kong from Social Sciences Computing. We recommend sending this to your students before your first Zoom session to help orient them to the class format.
- Here is a link to the tutorial: https://www.youtube.com/watch?v=edroUSq2AH0
- Web page dedicated to student resources to support remote learning created by the Center for the Advancement of Teaching (CAT) that you can easily add a link to in your syllabus. https://www.teaching.ucla.edu/resources/student-remote-learning
- A CCLE community space was created with information and tips on communicating with students in a remote learning environment
- The University of Michigan has created a short, but informative, document with suggestions for students during Covid-19
- For a quick guide, you can also view Dr. Caleb McDaniel’s and Dr. Jenifer Bratter’s Tips for Learning During Disruption
- The Library is offering some resources for students to acccess books and other resources for research, technology, and more. View an article with a list of resources here.
Resources to Help Support Your Students
This is likely a distressing and confusing time for your students as they navigate learning in a completely different environment than most of them are used to. Many of them also may be experiencing significant mental stress and health concerns.
- CEILS quick links to UCLA’s Red Folder and other resources to support students While not specific to COVID-19, we have a compiled list of resources across campus including resources for students in distress,UCLA’s Center for Accessible Education Faculty Handbook, and other resources supporting the academic success, social belonging, and overall well-being of our students.
- UCLA Administration COVID-19 Bruin Resources and Tools UCLA Administration has a list of COVID-19-specific tools and resources for different stake-holders across campus, including students.
- Student Affairs Service Status Updates The office of Student Affairs has a list updating students on the status of campus services available during the campus closure including the Ashe Student Health Center, Bruin Resource Center, Career Center, Center for Accessible Education, Counseling and Psychological Services, Dashew Center for International Students and Scholars, and more
- UCLA Basic Needs Committee Resources You can direct students in need of food security, housing, financial assistance, and transportation to this website which also contains a link to COVID-19-specific resources.
- Chronicles of Higher Ed has released a compendium of articles called “Coping with Caronavirus: How Faculty Members Can Support Students in Traumatic Times“. Read the articles here.
Resources to Support Teaching Assistants, Graduate Students, and Post-Docs
- The UCLA Center for the Integration of Research, Teaching, and Learning (CIRTL@UCLA) is dedicated to providing professional development and training in pedagogy to graduate students and postdocs. They have compiled several resources for both graduate students and postdocs to help them navigate the transition to remote teaching and learning. View the web page here.
- The Graduate Student Resource Center has created a comprehensive guide with resources available for graduate students and other professionals on campus. Types of resources include academics and program information, remote teaching and learning, emergency services, housing and financial aid, health and wellness, safety and support, and more.
- The Center for the Advancement of Teaching (CAT) has created a document with resources specifically for teaching assistants (TAs) which can be accessed here.
- Recordings of previous webinars about remote teaching are also available on their website.
Kudu tools for Coronavirus Preparedness
Kudu tools for Coronavirus Preparedness
Visit wwww.kudu.com to learn more about this tool.
View the Kudu tools for Coronavirus Preparedness info sheet.
In response to the pandemic spread of the novel coronavirus COVID-19, a number of universities consider teaching courses online. Kudu is offering resources to help universities meet the challenge of educating students in these exceptional circumstances. Kudu learning materials can easily be adapted for online instruction, and we feel compelled to provide our online textbooks, autograded homework, and polling system free of charge with full support. Furthermore, Kudu staff will help customize Kudu courses to fit the needs of specific classes free of charge. Please contact email@example.com if you have any questions or if you want to take advantage of this offer.
Updates on UCLA and COVID-19
- Critical Updates from UCLA Administration: https://www.adminvc.ucla.edu/covid-19/academic-continuity
- March 17 Message about Mental Health and Social Well-Being amid Coronavirus Spread
- March 16 Message from EVC Carter – Guidance on the Use of Technologies and Software for Remote Delivery
- March 16: To better understand the student perspective, see this Message from the Undergraduate Student Association Council
- March 15 email from CCLE with important information about using the quiz tool for an online final exam
- March 11 email from the Faculty Executive Committee: Email from FEC_ How to administer your winter final exam remotely
About this page: We are making every effort to keep this page up-to-date and accurate, and also to give proper credit to the various groups across campus offering support services and resources. If you see anything here that needs editing or if you have a resource/event that should be added to this page, please notify firstname.lastname@example.org so we can update immediately. Thanks!